Xerox 4220/MRP Bedienungsanleitung

Xerox MRP Family4215/MRP, 4219/MRP, 4220/MRP, 4230/MRPFax Modem for MS-DOS Operator GuideMay 1995720P12332

IntroductionThis guide describes the optional fax software for Your Xeroxlaser printer, how to install it on your IBM-compatible personalcomputer (PC)

INTRODUCTIONProcedure conventions—printerPrinter control panel procedures and conventionsA function key, when referred to in the main text of this gui

1. InstallationEach time you print within your MS-DOS or Windowsapplications that support PostScript, the laser printer fax utilitygives you the capab

INSTALLATIONHardware and software requirementsIn addition to the laser printer with a fax modem installed, youneed the following hardware and software

INSTALLATION9. If you are using a fax printer connected to a network, read“Installing fax software on a network” at the end of thischapter before proc

INSTALLATION6. Press Enter to continue.The install program begins copying the fax software files tothe hard disk and displays a message when the copy

INSTALLATIONThe information you provide in this screen appears on the coverpage of each fax you send, if you use a cover page. Fields maybe left blan

INSTALLATIONComplete these steps to supply access codes for outside calls:1. Do one of the following:• Enter the access code, and press Enter to move

INSTALLATION2. Contact the recipient to verify if the fax was received.If the test fax was not received, check the following items:• The receiving fax

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INSTALLATIONA confirmation messages displays, asking you to accept orchange the Windows directory location.2. Do one of the following:• Press Enter to

INSTALLATIONFollow this procedure to install the Fax Pop-up menu:1. Do one of the following:• Do not enable the Fax Pop-up menu if you are onlygoing t

INSTALLATIONUse this screen to specify whether you want to modify yourAUTOEXEC.BAT file to load the fax software automatically whenyou start your comp

INSTALLATIONInitial settingsCertain steps (dependent upon the hardware configurations ofyour system and the type of software you are using) need to be

INSTALLATIONdialog box from appearing when you print if you install theoptional Fax Control Panel icon in one of the Windows programgroups. You can t

INSTALLATIONThe PSFAXQ program uses approximately 10 KB of MS-DOSmemory and must be loaded prior to PSFAX in order to usethe fax software delayed or b

INSTALLATIONTimeout settingsThe job end timeout setting determines how long the faxsoftware waits without receiving data from your applicationsbefore

2. OperationThis chapter explains how to use the fax utility to send faxesfrom an MS-DOS based personal computer (PC) or MicrosoftWindows environment.

OPERATIONTable 2-1 describes the special use of keys within the Fax Pop-upmenu.Table 2-1. Pop-up Menu keysKey PurposeArrow keys Move between fields, o

OPERATION4. Enter the fax destination telephone number in the FaxNumber field and press Enter.The number you enter is dialed after the outside line pr

NoticesYour optional fax board must be installed by a qualified servicerepresentative.SafetyCAUTION: This equipment generates, uses, and can radiate r

OPERATION6. If you entered the recipient name of the in step 3, the nameappears in the To Name field on the cover page. You mayenter a name now, or c

OPERATIONUsing the Phonebook in MS-DOSYou may use the Phonebook to store up to 1,000 names,company names, and fax numbers to which you frequently send

OPERATIONthe PostScript resolution, enter a new password (limited to30 characters or less) for the receiving fax printer. 4. Press F10 for the Phonebo

OPERATIONUsing the Group Phonebook to broadcast a faxUse the Group Phonebook to specify recipient groupsfrequently sent a broadcast fax. Create a Gro

OPERATION5. When all changes are made, press F10.Using advanced fax options in MS-DOSSeveral features in the fax software are accessed through theAdva

OPERATIONbefore loading PSFAX.COM. If you chose automaticloading during installation, PSFAXQ.COM is loadedcorrectly. If you did not use automatic l

OPERATIONFax job resolutionThe fax printer is capable of sending faxes at the following threedifferent resolutions:• Standard (203 horizontal by 98 ve

OPERATION3. Edit the Access Code field as needed for the next faxtransmission. The fax software recognizes the followingcharacters:Code Function0 thr

OPERATIONSending a fax from a Windows applicationFollow these steps to send a fax from a Windows application:1. Within your Windows application, open

OPERATION7. Click on Send Fax. If you are not using a cover page, skip tostep 11. If using a cover page, the Cover Page Settingsdialog box appears.8

NOTICESLaser safetyYour printer complies with appropriate safety standards.Specifically regarding lasers, the equipment complies with laserproduct per

OPERATIONUsing the Phonebook in WindowsThe Phonebook feature is available in both the MS-DOS andWindows environments to simplify faxing. The Phoneboo

OPERATION2. Click on New to display the Add a New Phonebook Entrydialog box.3. Enter the name, company name, and the fax number of therecipient being

OPERATIONCreating a Group PhonebookUse the Group Phonebook feature in Windows to specify groupsof people frequently included in broadcast fax transmis

OPERATIONFax options in the Windows environmentThe following features are available from the Options dialog box:• Changing outside access codes for on

OPERATIONFollow these steps to send a delayed fax:1. Click Options from the Fax or Print dialog box.The Fax Options dialog box appears.2. Click Delay

OPERATIONFollow these steps to change the resolution for the next faxtransmission:1. Click on Options in the Fax or Print dialog box.2. Select the des

3. Administering the fax softwareYou can change the fax software settings to suit your workingenvironment and needs. This chapter explains the follow

ADMINISTERING THE FAX SOFTWAREChanging the basic settings with the install program1. Type C:\PSFAX\INSTALL at the MS-DOS prompt. (Thisassumes that yo

ADMINISTERING THE FAX SOFTWARE4. Do one of the following:• If you use automatic loading, reboot the computer toload the fax software with the new sett

NOTICESAlways use materials and supplies specifically designed for yourXerox equipment.WARNING: Use of unsuitable materials may result in poorperforma

ADMINISTERING THE FAX SOFTWARE2. Select the Print Fax Printer Settings Page on the AdvancedInstallation Options screen.3. Press Enter.The Fax Printer

ADMINISTERING THE FAX SOFTWAREFax machine identificationAcross the top edge of each page of every fax is a line of smallprint that includes a time sta

ADMINISTERING THE FAX SOFTWAREAutomatic Activity Report (Y/N)The printer generates a log of recent fax activity every time thebuffer to hold activity

ADMINISTERING THE FAX SOFTWARE2. Press Enter.The Edit Timeout Settings screen appears.Specifying the fax job start timeoutIf you set the Fax Pop-up me

ADMINISTERING THE FAX SOFTWARE4. Select Exit and press Enter.Editing printer port redirectionUsually fax software captures data from, and sends data t

ADMINISTERING THE FAX SOFTWAREThe Edit Fax Printer Password screen appears.2. Select Enter a New Fax Password, and press Enter.3. Type in the new pass

ADMINISTERING THE FAX SOFTWAREA confirmation message displays.5. Press Enter.The Windows Installation menu displays confirming theremoval of fax softw

ADMINISTERING THE FAX SOFTWARE• Job Status (Sent, Delay, or Failed, and the data and time fortransmission).Canceling or rescheduling a delayed fax tra

ADMINISTERING THE FAX SOFTWAREA menu appears as follows: 4. Specify the time to send the fax job (during the next 24hours) by selecting Hour and typin

ADMINISTERING THE FAX SOFTWAREImporting/Exporting Phonebook filesThis option lets you import or export Phonebook data in ASCIIcomma delimited file for

NOTICESU.S. configuration of ELCI/RCD1 Window2 Reset buttonInternational configuration of ELCI/RCD1 Window2 Reset buttonIf power is interrupted to the

ADMINISTERING THE FAX SOFTWAREFollow these steps to import data into the Phonebook in ASCIIcomma delimited or Intel CAS format. The Fax Managerautoma

4 . Fax Setup menuThis chapter includes the following:• Fax Setup menu maps and item descriptions for your printer• Examples of how to use the printe

FAX SETUP MENUFigure 4-1. Fax Setup menu5. FAX SETUP CLOCK SETUPSEND SETUPRECEIVE SETUPSee figure 4-2 for Send Setup submenu.

FAX SETUP MENUFigure 4-2. Send/Receive Setup submenusCLOCK SETUPSEND SETUPFAX MODEREDIAL COUNTREDIAL INTERVALSPEAKERSTANDARD*FINETRANSMISSIONRESOLUTI

FAX SETUP MENUFax setup item descriptionsThe following items and options are available through the FaxSetup menu:• Fax Mode• Clock Setup• Send Setup•

FAX SETUP MENUTimeThe time is entered in the following format:Time HR:MINWhere:HR is a one or two-digit number (01 through 24)representing the curren

FAX SETUP MENUHeaderThe Header option enables or disables the printing of a headeron the sent fax document. The factory default is on, Enable*.Receiv

FAX SETUP MENUOutput DestinationThe Output Destination option for fax received jobs determinesto which output tray pages are sent.Settings include:•

FAX SETUP MENUL 7. Press the Enter key.RECEIVE SETUP / INPUT TRAY:4. TRAY 4 *1 8. Press the one key at the numeric keypad to direct scroll.RECEIVE SET

FAX SETUP MENUSetting the dateIn this example, the date is set to October 3, 1995 (10/03/95):M 1. Press the Main Menu key to enter the Main Menu.MAIN

Table of contentsNotices iiiSafety iiiLaser safety ivOperational safety ivIntroduction xiAbout this guide xiConventions xi1. Installation 1-1Fax prin

FAX SETUP MENUSetting the timeThis example would be done immediately after setting the date,and sets the time to 1:10 p.m:2 1. Press the Scroll Next k

FAX SETUP MENUL 3. Press the Enter key to enter the Fax Setup Menu.FAX SETUP1. FAX MODE22 4. Press the Scroll Next key two times.FAX SETUP3. SEND S

FAX SETUP MENUMM 5. Press the Main Menu key two times to return to the top ofthe Main Menu.MAIN MENU1. PRINT MODEL 6. Press the Enter key to reen

5. TroubleshootingThis chapter provides the following information:• Error messages that may appear on your screen when you areloading or unloading the

TROUBLESHOOTINGprograms, you must reboot without the PSFAX command in yourAUTOEXEC.BAT file to remove PSFAX.COM from memory.PSFAX encountered an error

TROUBLESHOOTINGFax Queue is not the most recently installed memory residentprogram. Unload the most recently installed utility first. PSFAXQ.COM must

TROUBLESHOOTINGFax Setup menu error messagesThe following messages are associated with the Fax Setup menu.These messages appear on the control panel d

TROUBLESHOOTINGTable 6-1. Fax Setup menu error messages (continued)Fax Setup menu error messages Result/Reason ActionILLEGAL NUMERIC INPUT--LESS THAN

TROUBLESHOOTINGTable 6-1. Fax Setup menu error messages (continued)Fax Setup Menu error messages Result/Reason ActionINVALID WITH PAPER SIZE IN TRAY n

TROUBLESHOOTINGThe Fax Setup section of the Printer Configuration Report reportsthe following default fax settings:Fax modeReports which mode is curre

TABLE OF CONTENTS2. Operation 2-1Using the Fax Pop-up menu 2-1Sending a fax from a MS-DOS application 2-2Using the Phonebook in MS-DOS 2-5Adding Phone

A. Performance enhancementAdding memoryFor the fax modem option to take advantage of RAM added toyour printer beyond the standard eight megabytes, a “

B. Related publicationsRelated publicationsThe following publications, as well as this manual, are availablethrough the Xerox Documentation and Softwa

RELATED PUBLICATIONS Publication U.S. NumberInternationalLanguage Number 4220/MRP, 4230/MRP Network Interface for Novell Operator Guide*720P12302 4215

IndexAaccess codes, 1-5activity log, 3-12Add a New Phonebook Entry dialog box, 2-15adding memory, A-1Advanced Fax Options screen, 2-8Advanced Installa

INDEXeditingGroup Phonebooks, 2-7Phonebook entries, 2-5enabling Fax Pop-Up Menu, 1-9, 3-2Enter a New Fax Password option, 3-8Enter Group Name dialog b

INDEXdelaying, 2-8 to 2-10resolution, setting, 2-10sending, 2-2 to 2-4Phonebook transmissions, 2-5print job conversions, A-1resending failed, 3-5retry

INDEXPrint Fax Printer Settings Page option, 3-4Print language mode, xiprinter control panel, conventions used, xiiprinter port, 1-2changing, 3-1netwo

INDEXrecall tries, 4-5rings before phone pickup, 4-6scans per inch, 4-5time, 4-5Daylight Savings Time, 3-6fax job resolution, 2-10outside access codes

TABLE OF CONTENTSSpecifying the fax job end timeout 3-7Editing printer port redirection 3-8Editing the fax printer password 3-8Changing automatic load